E-invoicing is becoming gradually mandatory, expected to encompass all of Europe by 2030 and much of the world. However, many companies transition to e-invoicing even before mandates take effect in their regions. But why? What are the real benefits of a white-label invoicing API for B2B platforms?

The percentage of businesses using e-invoicing is growing annually. This trend is partly driven by e-invoicing mandates in various countries, expected to encompass all of Europe by 2030 and much of the world. However, many companies transition to e-invoicing even before mandates take effect in their regions. But why? Building or integrating an invoicing feature requires significant time and resources, as you have to ensure compliance across all operational countries while fitting invoicing feature seamlessly into the platform. So why are companies adopting e-invoicing, and what benefits does it offer to B2B platforms?

In this article, we will cover:

Understanding White-Label Invoicing API

11 Benefits of a White-Label Invoicing API for B2B SaaS, Neobank, and Fintech Platforms

How to Choose the Right White-Label Invoicing API for Your Platform

 

Understanding White-Label Invoicing API

API allows you to access and manipulate data stored in another system. By integrating an invoicing API into your platform, you can access the provider's data through your dashboard, streamline the invoicing process, and ensure compliance with all regulations directly from the API's server. White-label support for API enables seamless integration into your dashboard, customized to reflect your branding, colors, and unique UI, making it appear as an in-house-built invoicing feature. It also allows users to fully customize their invoices by selecting different templates, branding options, and color schemes.

 

11 Benefits of a White-Label Invoicing API for B2B SaaS, Neobank, and Fintech Platforms.

Achieve an In-House Look

For B2B platforms, white-labeling is a crucial feature. It allows your platform to integrate the invoicing feature through an API into your dashboard and fully customize it to appear as if it was built in-house. This includes custom UI, branding, and the ability to choose templates and colors. This seamless integration builds trust with your clients, making them believe that the feature is entirely yours and ensuring they have the same confidence in it as they do in your other services.

Invoicing Access to Unlimited Organizations

White-Label Invoicing APIs support multi-tenancy, enabling you and other organizations you support to access the same invoicing feature. This allows each organization to issue and customize invoices according to their preferences without accessing each other’s information.

Potential for revenue stream

Integrating the invoicing feature into your platform allows your clients to easily access and self-onboard. Since they already use your other services, they trust that the invoicing feature will also be optimized for their needs. That ways they save money, as they avoid the need to research, integrate, and pay for a separate solution. Additionally, this creates a new revenue stream for you. You can charge a subscription fee, providing a stable and predictable income, or opt for a usage-based model, which might be unpredictable and riskier but could attract more clients.

One-Stop-Shop

Integrating invoicing into your platform allows clients to use your dashboard to manage multiple aspects of their business, making your company more appealing compared to other providers. Sometimes, the invoicing feature is offered for free as an additional selling point.

Speed to market

An invoicing API allows you to integrate the invoicing feature into your platform in less than a week, compared to over a year of building the API and applying all the country regulations you operate in. If you plan to expand to other countries and your integrated an API with a large selection of supported countries, you also speed up future market expansions. Otherwise you’d have to finding and integrating a second one and manage the shift between them.

Cost Savings

The invoicing API can save you money on multiple different occasions:

Building vs. Integrating an API Building an invoicing feature can take up to a year with multiple developers, factoring in numerous country regulations, some of which can take an additional year to integrate, along with all associated salaries. In contrast, integrating an API can be integrated in less than a week with one developer.

Cheaper Than Traditional Invoicing Invoicing API pricing is usually a fixed base with small additional fees and often requires long-term contracts. However, some APIs are more user-friendly, offering a small fixed price combined with usage-based pricing.

Global compliance

When choosing an invoicing API, always check the supported countries list. This ensures you can cover global invoicing regulations with a single API, allowing for worry-free expansion and cross-border invoicing. Additionally, it ensures compatibility with local regulations, languages, currencies, and necessary certifications.

No Manual Invoicing Mistakes

A study by Billentis suggests that error rates in traditional invoicing can be as high as 20%, often resulting in fines or requiring extra time and resources to correct and reissue invoices. In contrast, e-invoicing reduces invoicing mistakes to below 1%.

No Legal Responsibilities

E-invoicing regulations are constantly changing, both in countries adopting new mandates and those where e-invoicing has been mandatory for some time. The invoicing API saves you significant time and resources, as all legal responsibilities fall to the provider, ensuring compliance and reducing your burden.

Innovator

E-invoicing is not mandatory everywhere, but its benefits are clear. By being one of the first providers in your area to offer e-invoicing, you can establish yourself as a leader and gradually build a base of loyal clients.

Saving environment

E-invoicing is better for the environment compared to traditional invoicing. The digital files are extremely small, allowing you to save large amounts on a single disk, compared to thousands of paper invoices and the ink wasted.

 

How to Choose The Right White-Label Invoicing API For Your Platform

If you are decided on integrating an API, there isn’t a one-size-fits-all process, as providers often have slightly different regulations. However, a general approach would be:

Conduct Your Own Research: Read through case studies, comparison pages, and evaluate the features your company needs against those provided by the API.

Review Documentation: Comprehensive documentation is usually a sign that the product is well-developed and receives constant updates.

Compare Pricing: Often, an API offers multiple features you don’t need, resulting in a higher price or requiring a long-term commitment before you have time to try out the API.

Research Integration: Some providers offer self-onboarding, allowing you to sign up and integrate without unnecessary calls and wasted time. Also, consider the integration timeline and costs, as this could save a lot of money.

Contact the Provider: Confirm the match between your needs and the invoicing API features, or further discuss the API's capabilities such as cryptocurrency invoicing or company policies regarding upselling, changes in pricing, etc.

After that, you should have enough information to make an informed decision, choose the right API, and start integrating.

Additional reading:

• 3 Best White-Label Invoicing APIs for B2B SaaS, Fintech, and Neobank Platforms
• Ask Your Developer: Key Insights for the Build vs Buy Debate in Invoicing API
• Bosnia and Herzegovina Implements VAT on Non-Resident Digital Service Providers