Invoicing and Tax regulation in Poland

Invoicing Regulation in Poland

In Poland, invoicing regulation is enforced by the Ministry of Finance, defining the specific details and format that companies need to comply with. Accounting records can be stored and registered electronically, which makes it easier for businesses to keep track of their invoices. However, these companies still need to follow the proper format as instructed by the law. Non-compliance can lead to administrative penalties.

Real-Time Reporting / Fiscalization

Poland requires mandatory real-time reporting for most transactions. Businesses need to file a JPK_VAT (Uniform Control File for VAT) monthly, which is a form of fiscalization. These files must be micro-tagged in a specific format and submitted directly to the Polish tax authorities. The Invoice Reporting Requirement (called "JPK_FA") also has been in effect since January 2021.

E-Invoicing

In Poland, e-invoicing is not mandatory but it is widely used by businesses to reduce costs and accelerate administrative processes. Electronic invoices must comply with EU regulations and can only be issued with the prior acceptance of recipients.

VAT/GST/Tax Compliance

For b2b, b2c, and b2g businesses, value-added tax (VAT) rates in Poland are typically 23% for most goods and services, lower rates of 8%, 5%, and 0% apply to certain items. For GST/Tax compliance, all businesses must keep records of their revenue, expenses and taxes, and report them accurately and timely. Businesses with an annual turnover exceeding PLN 2 million are required to deal with VAT declarations solely in electronic form. Also, foreign companies supplying digital services to consumers in Poland must register for VAT in Poland.

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