If you’re still handling invoices manually, you’re not alone—but you

The truth is, manual invoicing is outdated. It drains resources, delays payments, and opens the door to compliance mistakes. But the solution is simple—and it’s not just faster. It’s smarter, cheaper, and in many countries, soon to be mandatory.

Here’s how to do it fast and effectively:

Do SMBs Even Have An Invoicing Problem?

Why Is E-invoicing A Solution

Get The Most Out Of Invoicing

Choose The Right Invoicing Provider

Platform Offer Invoicing Feature In Less Than A Week

 

 

Do SMBs Even Have An Invoicing Problem?

Every business has to invoice, yet most companies worldwide still do it manually. The problem? Manual invoicing is time-consuming and costly. Invoices need to be created, issued, delivered, checked, and paid—often delayed until the recipient decides to process them. On top of that, ever-changing regulations make it easy to make mistakes, leading to fines and wasted time trying to stay compliant.

To solve this, governments around the world are gradually introducing mandatory e-invoicing. For them, it helps drastically reduce fraud, while for SMBs, it streamlines invoicing and cuts long-term costs.

 

 

Why Is E-invoicing A Solution

E-invoicing is the process of creating, sending, receiving, and processing invoices electronically in a machine-readable digital format—essentially, a piece of code. It can be converted into a PDF for visibility, but that’s not the core purpose. What makes it powerful is how it directly solves the key issues of traditional invoicing:

Streamlines the whole process – Automatically creates the invoice, checks it for compliance, sends it, validates it on the receiver’s side, saves, and archives it.

Saves time and money – No more manual work, less administrative burden, and overall lower invoicing costs.

No more fines and mistakes – Compliance checks are automated, reducing human error and avoiding penalties.

Global Compliance – Some APIs support regulations in dozens of countries, including mandatory certifications.

Better Cash Flow – Many e-invoices include QR codes or payment links, speeding up the payment process significantly.

 

 

Get The Most Out Of Invoicing

When businesses decide to start e-invoicing, many first consider building the solution in-house. It seems ideal—you don’t have to rely on anyone else, it fits your needs perfectly, and it’s compliant with the countries you operate in.

But SMBs quickly realize that building it means paying several developers, spending a year or more in development, and then dealing with constant regulation updates.

The smarter move is to find a platform that already solves problems in your niche and offers invoicing as part of the solution. If you’re already using such a platform, there’s a good chance invoicing is available too. These are usually SaaS platforms designed to solve specific industry needs—like a SaaS for the automotive rental industry that helps companies manage operations and issue invoices from a single dashboard.

These providers can offer invoicing that’s cheaper, safer, compliant, convenient, and branded—without the need for you to build anything.

On the other side, this is also a huge opportunity for SaaS platforms that haven’t added invoicing yet.

 

 

Choose The Right Invoicing Provider

Not all platforms offer the same invoicing capabilities. While e-invoicing is being adopted globally, the features and quality vary greatly between providers. That’s why it’s important to double-check whether the solution you’re considering includes everything you need:

Payment Terms – Look for support for payment links, cryptocurrency payments, or any other specific terms you may require.

Global Compliance – Make sure the provider is compliant in the countries you operate in, supports localization, and allows for cross-border invoicing.

Branding and Customization – You should be able to brand and customize your invoices to maintain a consistent brand image across your platform.

Fair and Transparent Pricing – Since e-invoicing is still a relatively new space, some providers overcharge or include hidden fees. Always check for clear pricing and compare providers before deciding.

 

 

Platform Offer Invoicing Feature In Less Than A Week

Neobanks, Fintech and B2B SaaS platforms looking to grow revenue can upsell their clients with invoicing feature integrated straight into their platform like it was built-in house. With lower costs, you have the space for higher margins or more clients, as you can easily compete with other service providers in the market.

At Space Invoices, we've designed the API with key principles in mind. With our API, you will be able to:

Support and upsell your clients globally,

Become the one-stop shop for current and future clients,

Utilize a single API for current and future worldwide compliance;

Streamline processes to save time and reduce costs, while also minimizing manual errors,

Ensure that all documents are properly archived and reported to relevant authorities,

Achieve rapid integration, typically completed in less than a week.

 

For more information, consider connecting with us and speak to one of our experts.

We are here to assist.

Additional reading:

• 2030 Intra Community E-invoicing Mandatory EU ViDA
• 3 Best White-Label Invoicing APIs for B2B SaaS, Fintech, and Neobank Platforms
• Ask Your Developer: Key Insights for the Build vs Buy Debate in Invoicing API