What's new

Invoicing & documents

• German credit notes titled "Rechnungskorrektur" — German credit notes, existing ones included, are now titled "Rechnungskorrektur" instead of "Gutschrift", which in Germany and Austria means a self-billed invoice issued by the buyer; the default email subject and text follow

Compliance & e-invoicing

• Polish KSeF e-invoicing — Polish sellers can issue required B2B invoices and linked corrections through KSeF, with status, the assigned KSeF number and official receipts
• KSeF for VAT-exempt sellers — Polish sellers using the small-business VAT exemption can issue invoices and corrections through KSeF, with the exemption and its legal basis on the e-invoice
• Foreign-currency KSeF invoices — Polish sellers can issue KSeF invoices in currencies such as EUR, with VAT converted to PLN at the National Bank of Poland exchange rate

Integrations & developer platform

• Shopify product names in the buyer's language — An optional setting shows product names on invoices and estimates from Shopify orders in the buyer's language, using the store's own Shopify translations, while your records keep the store's default names
• Shopify documents in the checkout currency — Shopify stores that sell in several currencies now issue invoices and estimates in the currency the buyer paid in, with VAT still shown in EUR
• No delay for bank transfer and cash on delivery — Shopify orders awaiting a manual payment get their estimate or invoice straight away, even when the shop delays documents for post-purchase upsells; card orders keep the delay

Expenses

• Catalog items from confirmed expenses — Lines from scanned and emailed receipts join the item catalog when you confirm the reviewed expense, on the web and in the iOS app, rather than as soon as the receipt is read

Mobile apps

• Clear fiscalization setup status — When fiscalization is on but no business premise and device are set up, the iOS and Android apps show a setup-incomplete status and stop invoices the tax authority would reject

Invoicing & documents

• Supplier purchase orders — Create purchase orders addressed to your suppliers with line items, requested delivery dates and notes, download them as PDF and send them by email, in the web app and through the API
• File attachments — Attach your own files such as timesheets, contracts or delivery proofs to issued invoices, estimates, credit notes, advance invoices and delivery notes; they go out with the document email by default and you can untick any of them before sending
• Signed delivery notes — Customers can sign a delivery note on site with a finger or Apple Pencil, which locks the note; the web app shows signed delivery notes, lets you filter by "To sign" and "Signed", and no longer lets you edit them
• Regional English — UK, Irish, Australian and New Zealand businesses get local date and currency formatting and wording such as "Cheque" on documents and emails, by default for new entities and already applied to existing ones
• Neutral recipient heading — Quotes, proforma invoices and delivery notes in the Classic and Fashion templates no longer label the customer as the "invoice recipient"
• Previews match the saved document — The live preview of invoices, estimates, credit notes, advance invoices and delivery notes now shows exactly what will be saved, including the calculation mode, translations, signature and document number
• Fresh document numbers — The next document number shown on creation forms is always freshly fetched, with a loader and a retry button instead of a stale number

Compliance & e-invoicing

• EU OSS reporting and destination VAT — A new report shows eligible EU consumer sales per destination country against the EUR 10,000 threshold, and an opt-in setting applies the customer country's VAT to EU consumer sales of goods; saved taxes can be marked with a destination country, and Slovenian VAT exports use it. The report is guidance, not a filing, and is not shown for Hungarian, Polish and Portuguese businesses
• Intra-EU goods clause — Entities can set a separate default tax clause for goods sold to businesses in other EU countries; documents get the goods clause, the services clause or both depending on their lines
• German e-invoice VAT categories — XRechnung and ZUGFeRD exports now pick the right VAT category per line, including intra-EU goods, exports and exempt supplies, with an optional per-line override
• German small businesses — Businesses with only a tax number and no VAT ID can issue valid XRechnung and ZUGFeRD e-invoices, and the ZUGFeRD file is valid for companies with a register number
• Croatian fiscalization — Requests to the Croatian tax authority are now signed with SHA-256, ahead of the 1 January 2027 cut-off
• Slovenian fiscalization — Businesses with a movable premises now see their fiscal setup correctly in the mobile apps, imported premises show their property numbers, and the reserved old-invoice device can no longer be used for everyday sales

Billing & white-label

• Prepared custom plans — When a custom plan has been prepared for your account, the subscription page now shows its name, prices and limits before you subscribe
• Expense scanning pricing — On Space Invoices plans every scanned expense page is billed at EUR 0.05 from the first page; Apollo pricing is unchanged

Integrations & developer platform

• Magento 2 stores — Connect a Magento 2 store from Integrations and have its orders turned into invoices and estimates automatically, like Shopify and WooCommerce
• Cancelled store orders — When a Shopify order, or a custom-store order that reports its cancellation time, is cancelled after being invoiced, the invoice is voided with a credit note, including fiscalization, for cancellations from 14 October 2026
• Shop order fixes — Orders with a processing delay are invoiced again once the delay passes, orders already invoiced before a Shopify store was connected are not invoiced twice, Shopify order sync works for stores that only granted order access, and WooCommerce stores behind a firewall can finish connecting
• Per-user embed tokens — White-label platforms can run the embedded invoicing UI as a specific user with a short-lived token, so documents and activity are attributed to that person and their role applies
• JavaScript SDK 14.0.0 — Optional properties on document requests now accept an explicit null, so generated clients no longer get validation errors; this major version renames some generated validation constants and widens parse output types, as described in the migration note, while earlier versions and direct API calls are unaffected
• Category keys — Financial categories now have a readable key that can be used instead of the ID when assigning categories to documents, expenses, items and reports
• Clear validation errors — Creating or editing documents, recurring invoices, expenses and items with text longer than a field allows now returns a validation error naming the field instead of a server error
• API reference country selector — Country-specific fields are hidden from the API reference examples until you pick a country

Reports & exports

• Tax liability report — See an estimate of the tax due for a period with output and input tax breakdowns, and record payments made to the tax authority; it is guidance, not a statutory filing

Mobile apps

• Services layout on iPhone and iPad — Service businesses can switch the iOS app to a layout with invoices, estimates and delivery notes, fill in delivery notes on site and have customers sign them
• Scan received invoices on iOS — In the services layout you can photograph a received invoice and have it read into a draft expense
• Tap to Pay on iPhone — Accept contactless cards and wallets directly on iPhone through SumUp, with guided setup and recovery if a payment outcome is uncertain

Web app

• Expenses by email and link — Each company gets a private email address that turns attached PDFs and photos into draft expenses, and a shared invoice link from another business can be imported as an expense with the supplier, lines, taxes and PDF filled in
• Deleting expenses — Expenses you entered yourself or created from a scanned document can be deleted after posting, together with their files and any payments recorded on them; Delete stays visible and explains why when it is not allowed, and used scanning pages are never given back
• Expense scanning fixes — Multi-page PDFs no longer time out, the recognised supplier shows on the expense form and is saved as a contact when you post, and scanned documents with very long text can be reviewed and saved
• Faster PDFs and emails — PDFs downloaded right after creating a document and document emails with attachments are prepared faster
• Document preview fonts — The in-app document preview loads smaller fonts once each and recovers when a font download stalls instead of staying on a fallback font
• Smaller fixes — Safari no longer fails with a redirect error when you refresh the app, dropdown menus fit their labels, the settings menu keeps the current page in view, the What's new panel no longer shows an error right after an update, and a blocked payment form now explains itself instead of failing silently

Apollo

• "Is Apollo right for me?" — A new page where you pick who you are and what you need and get an honest, country-aware answer with the recommended plan, plus a form to ask us by email
• Help guide videos — More Apollo help guides now open with a short walkthrough video, and Slovenian guides link to the matching blog articles
• Android app — The Apollo website now offers the Android app on Google Play next to the iPhone app
• French e-invoicing — The French editions of the website now present e-invoicing through a certified platform (PDP) as available on the Advanced and Pro plans instead of coming soon
• Help sidebar — Opening a help article now scrolls the article list to the one you are reading

Website

• Docs and guides — The integration paths guide is rewritten as a comparison of the four ways to integrate, the quickstart welcomes single-business developers, and the docs home page states that the first entity is included in the EUR 49 a month platform fee

Invoicing & documents

• Country tax wording — Documents now use the tax wording of the issuer's country, such as VAT, GST or Sales Tax and the local tax number label, instead of a generic "Tax"
• Hide tax when no tax is applied — A new opt-in setting hides tax rows and rates on documents where no tax was charged; an explicit 0% rate is still shown
• Early-payment discounts — Offer a discount for paying early, with reusable terms you can override per invoice; the payable amount and deadline are shown clearly and the discount is applied automatically when payment arrives in time
• Crypto invoicing — Opt-in support for businesses that work with crypto: invoice in Bitcoin, Ether or stablecoins, show crypto equivalents on regular invoices, print your wallet addresses and record crypto payments
• Swiss QR-bill — Swiss and Liechtenstein businesses can print the standard QR-bill payment part on CHF and EUR invoices so customers can pay by scanning it in their banking app
• Credit notes applied to invoices — When recording a payment with a credit note you can pick which of the customer's credit notes to use, and later edit or remove that application
• Exchange rates on foreign-currency documents — Draft documents pick up a fresh exchange rate when their currency or date changes, so reports and dashboards no longer show those amounts as unavailable
• Time zones — Document dates and the "not in the future" check follow your business's own time zone, and new businesses default to their country's time zone
• Recipient address line — The second address line of a customer is now printed on invoices in the Classic, Condensed and Minimal templates
• Payment QR codes — Turning on a payment QR code shows up on the next PDF download instead of an older saved copy

Compliance & e-invoicing

• German e-invoice exports — XRechnung and ZUGFeRD downloads now check the document as it is at download time, so valid invoices and credit notes export correctly and invalid ones explain which field needs fixing

Billing & white-label

• Subscription billing in arrears — Space Invoices subscriptions now charge the platform fee together with the previous month's usage on the 1st, so each invoice covers one period; activating a subscription no longer charges the card, and the first bill prorates the fee from the activation day
• White-label coupons — Coupons can be limited by duration, number of redemptions, expiry date and plan, and white-label admins create, edit and deactivate them and see who redeemed them from a new Coupons step in settings
• Branded emails — Document emails and notifications for white labels now carry the white label's own logo, colour, name and verified sender address
• Document link template — White-label partners can set where document links in emails and payment reminders point, so customers open invoices on the partner's own site
• Guided onboarding — White labels can switch on a step-by-step setup wizard, a first-steps dashboard and a first-invoice guide for new users
• Saving white-label settings — Saving one section of the white-label admin settings no longer resets settings in other sections

Integrations & developer platform

• Per-user provisioning for white-label platforms — White-label platforms can create a Space Invoices user for each of their own users without an email or password, look users up by their own ID through user metadata, and update a user's role and metadata in one call
• Short-lived user tokens — The user token endpoint accepts an optional lifetime from 5 minutes to 24 hours; such tokens are limited to what an embedded session needs and cannot manage users, credentials or account settings, and without a lifetime the endpoint behaves as before
• JavaScript SDK 13.0.0 — This major version changes one call: generateEntityUserToken now takes the request body as its second argument and the options, such as the entity, as its third, so existing calls need updating as described in the migration note; earlier SDK versions and direct API calls are unaffected
• Custom store integrations — Any custom-built online store can send orders through a signed webhook or the API and get the same automatic invoicing, emails, fiscalization and refund handling as Shopify and WooCommerce, with a step-by-step guide in the docs
• Metadata filters — Filtering by a metadata key or other nested field, including with a list of values, now works instead of failing, and unsupported filters return a clear error; the filtering guide shows the supported form
• AI assistant write access — When connecting an AI assistant such as Claude, users with editing rights can again choose read and write access, with read-only as the default
• AI assistant file transfers — Connected AI assistants can upload receipts, supplier invoices and import files, and download PDFs, e-invoices and exports, through short-lived secure links

Reports & exports

• Takings reports — See your takings for a whole month as well as a single day in the iOS app, and download the daily and monthly takings reports as spreadsheets from the Export page; editors can use them too
• Revenue recognition drill-down — Click any amount in the revenue recognition report to see the invoice lines behind it, with the remaining deferred balance per line and each invoice's recognition schedule

Team & access

• Staff role — Admins can invite staff who issue and manage only the invoices they created, in the iOS app and in a reduced web app without settings, reports or team management

Web app

• Staying signed in on Safari — Active users on Safari stay signed in instead of being logged out after a week
• Remembered list settings — Document lists remember your sort order and rows per page when you come back from a document
• User menu and account view — Your personal settings moved to a user menu in the header, and account owners see clearly when they are inside a single business
• Deleted customers — A deleted customer or supplier opens with a "deleted" notice and a Restore button instead of an error
• Bulk expense actions — Select several expenses on the list to void them or delete drafts in one step
• Expense payment limit — A payment or edit that would push an expense above its open balance is rejected, from any app or integration
• Company lookup — Slovenian company lookups now fill in bank accounts and registered business activity
• Translations — Menus, buttons and labels are fully translated in every supported language, with missing accents restored

Travel orders

• Travel order PDFs — Totals no longer split across pages, details line up, and the signature and footer blocks look finished

Apollo

• New sign-ups — Brand-new Apollo users go straight to creating their company

Website

• Product overview pages — New pages explain in plain language what white-label, embedded and API customers see, for finance, product and operations readers

Compliance & e-invoicing

• Live Italian e-invoicing — Invoices and credit notes from Italian businesses are now transmitted to SdI in production
• Italian flat-rate regime — Sellers on the regime forfettario (RF19) can issue SdI invoices and credit notes without VAT, with the correct treatment and virtual stamp duty applied automatically
• Spanish VeriFactu pilot — Spanish businesses in the ordinary tax territory can set up VeriFactu and test it in sandbox
• VIES-rejected VAT numbers — When VIES rejects a customer's VAT number, invoices apply standard VAT and no longer print a reverse-charge clause
• VIES checks and export clauses — VIES checks can be turned off, and export invoices keep the correct clause even when VAT is charged
• Croatian foreign customers — Invoices to saved customers from other countries, including invoices created from web-shop orders, are classified correctly for FINA fiscalization
• Invoices for premises without a device — Creating an invoice no longer hangs when a business premise has no electronic device; the first usable premise is selected instead

Reports & exports

• Analytics — A new analytics page shows revenue, receivables aging, payables and expenses for any period, with comparisons to the previous period
• QuickBooks Online export — Download issued invoices, credit notes and expenses for a date range as CSV files ready to import into QuickBooks Online
• miniMAX export — Slovenian companies can export invoices, credit notes and advance invoices as miniMAX-compatible accounting XML for a date range
• Reminder history — A dedicated reminders page lists every payment reminder you have sent, with date filters

Inventory

• Inventory management — Track stock levels and movements across warehouses, and export your inventory
• Inventory on document lines — Turn inventory on or off per business, see how each line will change stock, and save a typed line to the catalog in one click
• Items import — Import items from CSV or Excel with optional starting stock per warehouse; items are matched by SKU, so re-imports update instead of duplicating
• SKU matching for orders — Shopify, WooCommerce and API document lines link to existing catalog items by SKU, keeping stock accurate and avoiding duplicate items
• Inventory settings access — Account owners and admins can switch inventory on or off and manage warehouses for every business in the account

Travel orders

• Slovenian travel orders — Create, approve and settle travel orders (potni nalogi) with automatic per diem and mileage, and download a PDF; included in the Apollo Advanced and Pro plans
• Distance calculation — Calculate the driving distance between start and destination in one click, with a round-trip option and an editable result
• Reopening settled orders — Reopen a settled travel order with a reason to correct it, with every settlement kept in its history

Invoicing & documents

• Recurring invoice auto-send — Recurring invoices with automatic sending turned on are now emailed when they are generated, and failed sends are recorded on the schedule
• Start recurring from the list — Create a recurring invoice straight from the recurring invoices page by choosing the invoice to repeat
• PDF layout fixes — Invoice PDFs keep totals together, show the signature, title and due date, and no longer ask for payment on voided invoices
• Credit note lines — Credit note PDFs and previews show only the quantity as negative, so every line reads correctly
• Duplicating and converting documents — Copies and conversions carry over the right fields, and credit notes created from invoices link to the original correctly
• Lines without tax — When no tax is charged on a line, for example under reverse charge, the tax field shows a compact note instead of a block of text
• Decimal commas — Amount and rate fields for payments, expenses, taxes and recurring invoices accept your locale's decimal separator, such as 12,50
• Portuguese PDFs — Running totals on multi-page Portuguese documents have cleaner spacing

Web app

• What's new — A What's new button in the header shows the latest product updates and highlights ones you haven't seen yet
• Rows per page — Choose 10, 20, 50 or 100 rows on list pages
• Linked records — Customers, suppliers, items, payments and documents link to each other across dashboards, lists, detail pages and reports
• Navigation and empty states — Sidebar groups are easier to scan, the menu highlights where you are, and empty lists explain how to add the first item
• Delete confirmations — Deleting a customer, payment or sales channel now asks for confirmation first
• Faster customer search — Customer search stays fast for businesses with very large customer lists
• Faster, more reliable startup — The app loads faster on slow connections, recovers on its own from an outdated offline copy, and asks users of unsupported browsers to update
• Expenses — Scanned expenses save reliably, show their PDF preview while editing, can be categorised line by line, and the list no longer scrolls sideways
• Logo and signature uploads — Uploads no longer fail when a slow upload is retried, and failed uploads no longer leave broken images behind
• Readability and accessibility — Primary buttons are readable in dark mode, dropdowns fit their options, loading states are announced, and the language switcher has a spoken label
• Translations — Interface labels follow your app language rather than the business's language, and English hyphenated labels and dashboard captions display correctly
• Sign-in — Login, signup and password-reset errors are visible again, and email addresses work regardless of capitalisation
• Hungarian language — The app and documents are now available in Hungarian

Billing & white-label

• Graduated overage pricing — Document overage is billed at the graduated per-document rates published on the pricing page, so invoices match the advertised prices
• Subscription email controls — White-label partners choose which subscription emails are sent; new partners start with them off until they turn them on
• Subscription email delivery — Subscription emails reach the business admin when no billing email is set, and never go to people who have left the company
• Custom sender addresses — Document and reminder emails can be sent from a verified custom sender address, set for a white label or per business
• Automatic brand colour contrast — White-label apps adjust the brand colour so buttons, labels and icons stay readable in light and dark mode
• Stable billing items — White-label subscription invoices no longer add a new catalog item every month
• Clearer card declines — A declined card when starting a subscription now shows a clear message instead of a generic error

Integrations & developer platform

• Safer pagination — Invalid pagination parameters return a clear error, every list endpoint uses the same cursor pagination, and the JavaScript SDK adds a helper for fetching all pages
• Sandbox request limit — Sandbox API keys now have a daily request limit
• API key display — A full API key is shown only once, when it is created; lists and details show a non-secret identifier instead
• Developer logs — Request and webhook logs load correctly for users who belong to more than one account
• Embedded views — Embedded document screens no longer make an unnecessary request for signed-in user details
• API specification downloads — The OpenAPI specification downloads faster thanks to caching and compression
• React UI invoice screen — The React UI kit includes a complete invoice-creation screen with a more dependable copy-paste installation
• WooCommerce connection — Successful WooCommerce connections no longer briefly show as needing setup

Point of sale & mobile

• Till operators — Staff on a shared till are managed with the rest of the team, and admins can choose who is ringing up so their details appear on the receipt
• iOS receipts — The business name on iOS thermal receipts is smaller while staying centred and bold
• Apollo iOS updates — Register search finds items beyond the first catalog page, the invoice list shows payment methods, and orders can move to another table

Apollo

• Apollo in Italy — The Apollo website has an Italian edition with local pricing, and SdI e-invoicing is included
• Help center — Step-by-step guides with screenshots in Slovenian and English, including FURS setup, UJP submission, FURS troubleshooting, Shopify and WooCommerce
• Shopify and WooCommerce pages — New pages explain how Apollo creates invoices from Shopify and WooCommerce orders
• Help in the support chat — The support chat offers guides for your country, on the website and in the app, even before you log in
• Refreshed website — A new photo-led design with a better mobile layout and an updated list of features for each country
• Account deletion page — A public page explains how to delete an Apollo account and what happens to your data
• US billing in dollars — Apollo customers in the United States are billed in US dollars
• Web app fixes — Mobile filters no longer overlap, document activity shows related payments, and remaining untranslated text is fixed

Website

• Countries page — Search, a supported-only filter, region navigation and per-country detail pages, with current VAT rates and claims that match what is live